Overview:
The Corporate HR Administrative Assistant will be responsible for administrative and office support for the day-to-day operations and activities of the Human Resources department.
Responsibilities:
Handle employment-related inquiries from employees and facility HRCs, gathering requested information, responding appropriately and timely, and referring complex and/or sensitive matters to the appropriate staff
Process all incoming HR mail and faxes and occasionally complete employment verifications
Responsible for ordering and mailing out administrative name badges and business cards
Complete I-9 and E-Verify Audit weekly
Perform routine benefit department related audits
Audit and verify licenses and certifications to confirm credentialing qualifications
Perform other routine audits to include monthly OIG reports, background check and vaccination documentation compliancy
Effectively communicate and follow through with facility HRCs on all questions and outstanding items discovered through audits
Assist in managing Education and Tuition Assistance Program by receiving, processing and approving applications
Assist the department with special projects or additional tasks as assigned
Provide backup administrative support for benefits, recruiting and other HR areas
Ad hoc projects related to the HR department (e.
g.
assisting with benefits open enrollment, data entry, report creation etc.
)
Scheduling meetings, meeting correspondence, and tracking follow-ups
Filing, copying, scanning, supply ordering, tracking of expenses and other organizational needs
Previous administrative and/or HR experience is required
Demonstrated experience utilizing the MS Office suite, particularly Word, Excel, PowerPoint and Outlook
Must be highly organized, resourceful and have strong attention to detail
Strong written and verbal communication and interpersonal skills as well as the ability to exercise discretion and confidentiality
Enthusiasm and interest in Human Resources with a strong work ethic and team mentality
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