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Posted : Tuesday, August 20, 2024 06:37 PM
Days Employed: 226 Days
Pay Grade: Paraprofessional Level 6
Salary: $17.
54-$25.
24 Primary Purpose: Ensure the efficient operation of the Strategic Planning & School Improvement Office and the Assessment & Accountability Offices; serve as administrative assistant and secretary to the Executive Director; handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public; provide assistance with and maintain Public Education Information Management System (PEIMS) electronic data for the district.
Qualifications: Education/Certification: High school diploma or GED Two years of college coursework in business-related subjects or equivalent work experience (preferred) Special Knowledge/Skills: Proficient in Microsoft Office 365 and Google programs and apps Ability to use personal computer and software to maintain spreadsheets and databases Strong organizational skills and ability to multi-task effectively Effective communication and interpersonal skills Knowledge of basic accounting procedures Knowledge of and experience using eSchoolPlus and district’s student and financial management systems Knowledge of and experience with PEIMS Ability to comply with established timelines Experience: Two years of related work experience, preferably in a public education environment PEIMS experience at the campus or district level Responsibilities and Duties: Prepare correspondence, forms, reports, etc.
, for the Executive Director.
Compile pertinent data as needed when preparing various federal, state and local reports.
Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or problems to Executive Director.
Answer incoming calls and handle questions from public, outside agencies, staff, etc.
Maintain a schedule of appointments for Executive Director of Strategic Planning & School Improvement and for the Director of Assessment and Accountability.
Monitor and process personnel time records including but not limited to leave requests and reports, compile payroll information and submit to payroll office.
Maintain physical and computerized files.
Monitor budget for the Executive Director's Office & Department.
Prepare and process budget requisitions.
Prepare regular budget reports for Executive Director.
Prepare payroll reports for Executive Director's office and monitor personnel time records.
Make travel arrangements for department as needed, including making hotel reservations and completing conference registration forms.
Schedule meetings and prepare meeting locations.
Assist the PEIMS department with importing and exporting PEIMS Data files into TSDS (Texas Student Data System) and other business software to build, upload, verify and validate data as well as provide error resolution support.
Assist with training personnel on PEIMS procedures and coding as needed.
Serve as a positive ambassador between PEIMS, campus leadership and staff.
Participate in ongoing PEIMS trainings and workshops.
Review and distribute mail.
Maintain confidentiality of information at all times.
Perform other duties as assigned.
Supervisory Responsibilities: None Equipment Used: Personal computer, typewriter, printer, calculator, copier, shredder, fax machine, test scanner Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions.
Maintain emotional control under stress.
Communicate effectively and professionally at all times.
Some moderate standing, stooping, bending, and lifting experiences.
Repetitive hand motions.
Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Victoria Independent School District does not discriminate against any person on the basis of race, color, national origin, gender, religion, sex, sexual orientation, disability, age, or any other basis prohibited by law for admission, treatment, or participation in its educational programs, services and activities, or employment.
El distrito escolar independiente de Victoria no discrimina contra ninguna persona por motivos de raza, color, origen nacional, género, religión, sexo, orientación sexual, discapacidad, edad o cualquier otra razón prohibida por la ley para la admisión, tratamiento, o la participación en los programas educativos, servicios y actividades, o empleo.
54-$25.
24 Primary Purpose: Ensure the efficient operation of the Strategic Planning & School Improvement Office and the Assessment & Accountability Offices; serve as administrative assistant and secretary to the Executive Director; handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public; provide assistance with and maintain Public Education Information Management System (PEIMS) electronic data for the district.
Qualifications: Education/Certification: High school diploma or GED Two years of college coursework in business-related subjects or equivalent work experience (preferred) Special Knowledge/Skills: Proficient in Microsoft Office 365 and Google programs and apps Ability to use personal computer and software to maintain spreadsheets and databases Strong organizational skills and ability to multi-task effectively Effective communication and interpersonal skills Knowledge of basic accounting procedures Knowledge of and experience using eSchoolPlus and district’s student and financial management systems Knowledge of and experience with PEIMS Ability to comply with established timelines Experience: Two years of related work experience, preferably in a public education environment PEIMS experience at the campus or district level Responsibilities and Duties: Prepare correspondence, forms, reports, etc.
, for the Executive Director.
Compile pertinent data as needed when preparing various federal, state and local reports.
Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or problems to Executive Director.
Answer incoming calls and handle questions from public, outside agencies, staff, etc.
Maintain a schedule of appointments for Executive Director of Strategic Planning & School Improvement and for the Director of Assessment and Accountability.
Monitor and process personnel time records including but not limited to leave requests and reports, compile payroll information and submit to payroll office.
Maintain physical and computerized files.
Monitor budget for the Executive Director's Office & Department.
Prepare and process budget requisitions.
Prepare regular budget reports for Executive Director.
Prepare payroll reports for Executive Director's office and monitor personnel time records.
Make travel arrangements for department as needed, including making hotel reservations and completing conference registration forms.
Schedule meetings and prepare meeting locations.
Assist the PEIMS department with importing and exporting PEIMS Data files into TSDS (Texas Student Data System) and other business software to build, upload, verify and validate data as well as provide error resolution support.
Assist with training personnel on PEIMS procedures and coding as needed.
Serve as a positive ambassador between PEIMS, campus leadership and staff.
Participate in ongoing PEIMS trainings and workshops.
Review and distribute mail.
Maintain confidentiality of information at all times.
Perform other duties as assigned.
Supervisory Responsibilities: None Equipment Used: Personal computer, typewriter, printer, calculator, copier, shredder, fax machine, test scanner Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions.
Maintain emotional control under stress.
Communicate effectively and professionally at all times.
Some moderate standing, stooping, bending, and lifting experiences.
Repetitive hand motions.
Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Victoria Independent School District does not discriminate against any person on the basis of race, color, national origin, gender, religion, sex, sexual orientation, disability, age, or any other basis prohibited by law for admission, treatment, or participation in its educational programs, services and activities, or employment.
El distrito escolar independiente de Victoria no discrimina contra ninguna persona por motivos de raza, color, origen nacional, género, religión, sexo, orientación sexual, discapacidad, edad o cualquier otra razón prohibida por la ley para la admisión, tratamiento, o la participación en los programas educativos, servicios y actividades, o empleo.
• Phone : NA
• Location : Victoria, TX
• Post ID: 9122911247
