Join our team as a Project Coordinator and be at the center of making things happen! Your role involves managing key administrative tasks, coordinating project activities, and ensuring effective communication within the team and with stakeholders.
You'll be keeping track of project schedules, addressing challenges as they come, and working closely with cross-functional teams to maintain project documentation and streamline workflows.
We're looking for someone with strong organizational and communication skills, attention to detail, and a proactive approach to problem-solving.
If you're ready to play a crucial role in successful project execution, we want you on our team!
Essential Responsibilities:
Field Purchasing:
Set up and manage site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log and submit to the corporate office weekly.
Timekeeping and Reporting:
Enter employee time for various projects daily and reconcile as necessary.
Prepare weekly cost summaries and progress reports.
Hiring and Documentation:
Manage the hire-in process for all project employees and ensure proper completion of all documentation.
Maintain confidential employee files during the project and submit to human resources following project completion.
Proposal Support:
Assist with proposal development and estimates for small, low-risk mechanical services projects.
Prepare proposal documents, including T&M estimates, small firm price estimates, cover page, and the body of the proposal.
Administrative Support:
Provide administrative support to local office and shop personnel, including expense reports, proposal number setup, job number setup, opportunity tracking, project award tracking, tool trailer inspection log, tool trailer maintenance log, and other office support tasks.
Job Requirements / Skills, Knowledge and Abilities:
Education: A.
S.
degree in business management or accounting, or relevant experience.
Experience: 1-2 years in construction administration or support role.
Computer Skills: Proficient in Word, Excel, and Outlook.
Willingness to travel locally and nationally to support project administration activities is required.
To provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open position.
Our base pay ranges are set based on the function, discipline, level and regional location and are benchmarked against companies in the same or similar industry.
Final offers may vary based on multiple factors, including; education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.
The base pay range for this Project Coordinator role is $47,500 - $56,175 annually.
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